Home/Publications/Best Practices Newsletter/2013 – Best Practices Newsletter/Taking Your Content Mobile 5 Keys to a Successful Mobile Content Strategy


August 2013

Taking Your Content Mobile
5 Keys to a Successful Mobile Content Strategy

CIDMIconNewsletter Rajiv Paul, Aptara, Inc.

Most companies, from high-tech firms to heavy equipment manufacturers, are wrestling with effectively delivering content to their customers’ and employees’ smart phones and tablets.

From product manuals and training materials, to catalogues, employee handbooks, and annual reports, most organizations suffice with PDF files, the mobile equivalent of a static document or web page.

Adopting a mobile-friendly content strategy enables a myriad of benefits that go far beyond delivering the right content to the right device at the right time—including collaboration via social networking platforms, multimedia (audio and video) enhancements, interactivity (quizzes and exercises to test mastery of concepts), annotations to content, and much more.

But what is the most efficient way to produce and deliver content optimized for the unique dimensions and firmware of every mobile device? How do you enable the interactive features that make your content more than just a “page turning application”? These are just some of the questions that a mobile content strategy addresses.

At the crux of any effective mobile content strategy is HTML5, the latest web content standard. In this article, I focus on five key areas, all of which leverage HTML5, to help you publish mobile content that will engage and delight your customers, and affect your bottom line, including

  • Migrating legacy content assets
  • Moving from “print-only” content to rich, multimedia, and interactive user experiences
  • Avoiding proprietary tool traps that are not supported on all mobile platforms (Flash for instance)
  • Designing agile content collections that automatically reformat based on the size and screen resolution of a mobile device’s display
  • Creating new potential revenue streams from existing content assets

1. Migrate Your Legacy Content Assets

Problem: Corporations have used a multitude of tools over the years to develop and publish content. For example,

  • technical publication departments use desktop publishing tools such as Adobe FrameMaker and Microsoft Word to create manuals
  • training organizations use PowerPoint and Adobe Flash for eLearning courses
  • marketing standardizes content development and presentations using tools such as Adobe InDesign

As a result, vast quantities of legacy content are stored in proprietary file formats that are difficult, if not impossible, to reuse across departments, let alone deliver to mobile devices. While some organizations have wisely started to create mobile content strategies based on storing content in a baseline format such as XML (eXtensible Markup Language), it is still rare to find a company that does not have some content in proprietary formats. Furthermore, to date, proprietary tools are primarily designed to produce print publications and are not equipped to add interactive features that make mobile content engaging for its end users.

Solution: HTML5 is very quickly being adopted as the de facto standard for mobile content delivery. Because HTML5 is an international web content standard, it is completely independent of any tool or vendor application. HTML5 can be rendered in any modern web browser or on mobile devices. A one-time investment in converting legacy content assets to HTML5 ensures that content can be delivered to virtually all current and future mobile platforms and browsers, as the mobile technology market continues to evolve with increasing speed. In summary, converting your content to HTML5 provides an easy way to consolidate, future proof, and scale content assets while facilitating delivery to mobile devices and the Web.

Case Study: A leading national network of full-service residential and commercial real estate agencies worked to consolidate legacy training content in multiple formats into a unified portal of HTML5-based eLearning courses. The unified portal solution integrated the full range of the client’s traditional structured learning resources—video and web resources and documents from various web sites, intranets, and Learning Management Systems (LMS)—with a convenient single sign-in from a web site or mobile device. The unified portal also incorporated a number of interactive social information exchange media tools, such as blogs, forums, tweets, social networks, and social bookmarks to enable collaboration. This custom solution has helped the agencies teach, inspire, and empower managers to more effectively coach their real estate agents and ensure maximum profitability.

2. Move From “Print-only” PDF Content to Rich, Multimedia, Interactive User Experiences

Problem: Your current definition of “digital content delivery” is a PDF file. You may ask: “Why can’t I just deliver PDF files to mobile devices? The answer is “you can … if you’re satisfied with a static electronic representation of a printed page.” But, given all of the rich interactivity possible on mobile platforms, you could be squandering an opportunity to more fully engage your audience, further brand loyalty, and track how your content is used.

Solution: The comparison in Table 1 provides some examples of how HTML5 leverages more mobile device capabilities than a PDF document. In summary, HTML5 provides a robust platform for consistent digital content delivery, including interactivity, analytics, and the ability to intelligently query content.

Case study: A major North American brokerage firm needed to migrate a massive amount of legacy print data to a mobile, cloud-based platform for delivering personalized data based on subscribers’ profiles. A state-of-the-art cloud-based portal was designed to enable the firm’s clients to quickly and easily store, search, and retrieve content on any mobile device. The solution system was inexpensive to maintain and scalable for integrating, managing, and distributing dynamic packages of information. The portal solution drastically reduced IT and infrastructure concerns.

3. Avoid Proprietary Tool Traps

Problem: Interoperability between proprietary software applications and proprietary hardware platforms is often not possible. Proprietary tools impose artificial restrictions and limitations that have a direct impact on a company’s ability to penetrate the marketplace. The classic example is Apple and Adobe Flash video animation. For many reasons (performance concerns, security issues, proprietary plug-in technology), the industry’s most popular mobile devices (the iPad and iPhone) do not support the industry’s most popular format for animation (Flash), a key component of most eLearning courseware and promotional video assets.

Solution: Whenever possible, use open standards to ensure independence from the grip of proprietary tools. In the world of content authoring, independence is best achieved by implementing a standard XML mark-up language, such as DITA (Darwin Information Typing Architecture—http://docs.oasis-open.org/dita/v1.2/spec/DITA1.2-spec.html) or DocBook (www.docbook.org). In the world of content delivery, HTML5 has emerged as the best-of-breed standard for cross-platform mobile device support. In summary, HTML5 provides a standards-based platform for digital content delivery, guaranteeing independence from device and software restrictions while ensuring that content is “future proofed” for all upcoming mobile device releases.

Case study: A global pharmaceutical company provided eLearning courseware to their global sales force. All of these courses were originally developed in Flash. In 2012, the company standardized on delivering iPad devices to the entire sales team. Because the iPad does not support Flash, the online sales training courses were suddenly inaccessible. The company’s entire sales course catalogue was converted from Flash to HTML5 in less than 6 months. As a result, the company now has a library of courses for delivering to desktops and mobile platforms that is flexible enough to support any future evolution in content delivery.

4. Design content to automatically reformat based on mobile device screen size and resolution

Problem: Most web sites are designed for viewing in a browser on a large screen, making them difficult to view on the smaller screens common to smart phones and tablets. As a result, many companies create and maintain separate “mobile” versions of their websites. The practice of supporting multiple websites for delivering to multiple platforms creates significant added work for IT organizations and requires developers to update each unique website every time content changes. To make matters worse, many websites are not well suited for mobile delivery (for instance, use of Adobe Flash or older HTML versions that do not support interactive features).

Solution: Adopting HTML5 as a delivery format, along with the use of web site development techniques such as Responsive Web Design, enables the appropriate rendition of a web site on any platform, browser, or device. Responsive web design is a design approach aimed at crafting sites to provide an optimal viewing experience—easy reading and navigation with a minimum of resizing, panning, and scrolling—across a wide range of devices (from desktop computer monitors to mobile phones). In summary, HTML5 plus Responsive Web Design produces more innovative web sites that are easily maintained in a single repository and display the right content to the right user at the right time on any device.

Case study: A global telecommunications company needed to provide training materials to their customers on both tablets and smart phones. The company wanted to optimize the display for all possible screen sizes, but the overall project effort was constrained by a limited budget. Using Responsive Web Design development concepts provided the customer with a single set of courseware capable of automatically reformatting content based on the screen size of the device on which content is displayed. The telecommunications company has won awards for the design quality of its application.

5. Create new revenue streams from your existing content assets

Problem: Most companies are sitting on an untapped treasure trove of potential revenue. Corporate content assets (technical user manuals, customer support knowledge bases, internal bulletins and training materials) hold potential value for your customers. However, most departments responsible for creating and maintaining this valuable content reside in a company cost center not tasked with revenue generation. Opportunities exist to easily repackage corporate content into new content assets and products for which customers are willing to pay!

Solution: Developing content in HTML5 and delivering content in the context of an enterprise app or an interactive eBook enables companies to easily sell content on a subscription basis or through an eCommerce solution. In summary, HTML5 interactive eBooks and apps can provide new revenue streams.

Case study: A North American engine manufacturer provides maintenance and repair manuals to their authorized dealers free of charge. However, customers who traditionally go to the dealers for repairs are often interested in doing their own engine maintenance and repair. The engine manufacturer repackaged their maintenance and repair procedures into a new interactive eBook, including videos of procedures that demonstrate the step-by-step instructions. The interactive eBook will be sold through their conventional online bookstore channels and represents a brand new source of ongoing revenue for the manufacturer.


The key to mobile success is implementing a unified mobile content strategy that calls for adopting an open, standards-based strategy such as HTML5. What are you waiting for? Your content might become more addictive than the games your kids are playing on your smartphone!